EXHIBIT / SPONSORSHIP APPLICATION
INVITATION TO EXHIBIT
The Rhinoplasty Society Annual Meeting 2019
Thursday, May 16, 2019
New Orleans Convention Center
New Orleans, LA
Plastic surgeons and facial plastic surgeons specializing in rhinoplasty. Attendance continues to grow each year, with an anticipated 100+ rhinoplasty surgeons from all over the world present at the annual meeting.
EXHIBIT SPECIFICATIONS –
Each exhibit will be displayed on one 6′ draped table top. We will supply one chair for each rep. Each company must stay within their 6′ space. No additional tables/chairs are allowed in or around your exhibit space. You will be responsible for ordering and paying for electric and/or internet connection at your table. No space will be held until application and payment have been received.
SPACE ALLOCATION AND ASSIGNMENT –
Space will be assigned in the order in which paid applications are received. No space will be reserved and no company will be considered an exhibitor nor listed in the printed meeting materials until the completed application and payment are received.
The exhibit fee allows one (1) company representative to staff the table. Please refer to the Exhibitor Registration form if you plan to send more than one representative to the meeting for additional Rep Fees.
MEETING ATTENDANCE –
Exhibitors are welcome to attend the educational program as our guests.
SHIPPING INFORMATION –
Materials for your exhibit may be shipped to arrive no more than 3 days prior to our meeting. Shipping information will be forwarded upon paid application.
EXHIBIT SET-UP / DISMANTLING – (To Be Determined)
The Exhibit Hall will be in close proximity to the Scientific Program room. Exhibitors will have access to the exhibit hall beginning Thursday 5-16-2019 @ 6:00 AM for set-up. All exhibits must be ready no later than 7:00 AM. Breakdown will begin after the mid-afternoon break; however, we will be having the President’s Reception in the Exhibit Hall immediately following the scientific program. You are encouraged to join us for the reception and may wish to remain set up for the social hour, however, it is not required that you do so. All meals and breaks will also be held in the Exhibit Hall to give you the maximum benefit of exposure to our registrants.
HOTEL RESERVATIONS –
Please make your hotel reservations through The Aesthetic Society (ASAPS) to ensure you get the group rate. Information will be sent when availiable. www.surgery.org/meeting2019
Once formal application has been made, cancellations must be furnished via email, to firstname.lastname@example.org, no later than March 30, 2019, to receive a refund less $50 administrative fee. Cancellations received April 1 – April 15, will be entitled to a refund less a $250 cancellation fee. For cancellations received April 16th and after, and no-shows, no refund will be issued.
EXHIBIT / SPONSORSHIP APPLICATION
All Exhibitor Applications MUST be completed online
STOP!!! Please be sure you click the send button above to be sure your form is sent to the executive office. THEN, please proceed with payment below.
Payable by checks made out to The Rhinoplasty Society and send to:
P.O. Box 441745, Jacksonville, FL 32222
-or- send to office at 8217 Loch Seaforth Ct. Jacksonville, FL 32244
(Please note your application will not be processed until application fees have been received)
Send via email to:
by March 30, 2019 – Refund less $50 Administrative Fee
April 1 – April 15, 2019 – Refund Less $250 Cancellation Fee
April 16 – May 16, 2019 – NO REFUND
NO-SHOWS – NO REFUND
The Rhinoplasty Society
Jeanie Hodges – Executive Director
P.O. Box 441745 Jacksonville, FL 32222