EXHIBIT / SPONSORSHIP APPLICATION

EXHIBIT / SPONSORSHIP APPLICATION

INVITATION TO EXHIBIT

The Rhinoplasty Society Annual Meeting 2017
Thursday, April 26, 2018
Marriott Marquis
New York, NY

REGISTRANTS –
Plastic surgeons and facial plastic surgeons specializing in rhinoplasty. Attendance continues to grow each year, with an anticipated 100+ rhinoplasty surgeons from all over the world present at the annual meeting.

EXHIBIT SPECIFICATIONS –
Each exhibit will be displayed on one 6′ draped table top. Each table will have one (1) chair. Electricity, internet connection, etc., will be available only if requested in advance. Information will be sent once the application and payment is received.

SPACE ALLOCATION AND ASSIGNMENT –
Space will be assigned in the order in which paid applications are received. No space will be reserved and no company will be considered an exhibitor nor listed in the printed meeting materials until the completed application and payment are received.

STAFFING –
The exhibit fee allows one (1) company representative to staff the table. Please refer to the Exhibitor Registration form if you plan to send more than one representative to the meeting for additional Rep Fees.

MEETING ATTENDANCE –
Exhibitors are welcome to attend the educational program as our guests.

SHIPPING INFORMATION –
Materials for your exhibit may be shipped to arrive no more than 3 days prior to our meeting. Shipping information will be forwarded upon paid application.

EXHIBIT SET-UP / DISMANTLING – (To Be Determined)
The Exhibit Hall will be in close proximity to the Scientific Program room. Exhibitors will have access to the exhibit hall beginning Thursday 4-26-2018 for set-up. All exhibits must be ready no later than 6:00 am. Breakdown will begin after the mid-afternoon break; however, we will be having the President’s Reception in the Exhibit Hall immediately following the scientific program. You are encouraged to join us for the reception and may wish to remain set up for the social hour, however, it is not required that you do so. All meals and breaks will also be held in the Exhibit Hall to give you the maximum benefit of exposure to our registrants.

HOTEL RESERVATIONS –
Please make your hotel reservations through The Aesthetic Society (ASAPS) to ensure you get the group rate. Information will be sent when availiable. www.surgery.org/meeting2018

CANCELLATIONS –
Once formal application has been made, cancellations must be furnished via email, to rhinoplastysociety@gmail.com, no later than February 28, 2018, to receive a full refund. Cancellations received March 1 – March 31, will be entitled to a refund less a $250 cancellation fee. For cancellations received April 1st and after, and no-shows, no refund will be issued.

EXHIBIT / SPONSORSHIP APPLICATION

All Exhibitor Applications MUST be completed online

COMPANY NAME:
Address:
City/State/Zip:

--hereby applies for Exhibit Space for: The Rhinoplasty Society Annual Meeting 2018
Thursday, April 26, 2018

Authorized Electronic Signature*:

Phone:
Email:

-- please check your desired area of support --

EXHIBIT- (Must fit on a 6' table top) $ 750.00
Connection Shipping information will be sent to each company. You are responsible for ordering electric and internet for your exhibit space.

All sponsorships will be visibly acknowledged in the printed program, with appropriate signage at the meeting and during sponsored functions

The following are specific areas for sponsorship

(You can sponsor an internet connection and we will have all attendees come to your booth for the password!! This will be a huge convenience for them and they will love you for it!!)

(a great way to be recognized as a supporter of our annual meeting if you cannot attend)

All sponsorships will be visibly acknowledged in the printed program, with appropriate signage at the meeting and during sponsored functions

EXHIBIT DESCRIPTION (REQUIRED):

Specific product(s) or items you will display:

Company description (75 word maximum) to be printed in our onsite program:

Web Address:

Upload company logo (for scrolling banner on the meetings page):

REPRESENTATIVES: Please list names of all representatives who will be at The Rhinoplasty Society Annual Meeting 2018 in conjunction with your exhibit. One representative is included in the Exhibit Fee; an additional $150 fee is required for each additional representative. If you do not know, at this time, who will attend the meeting, please furnish the names/email addresses as soon as they are available so we can have a badge printed for them, as well as, have their name in the on-site program book.

First + Last Name Only
Rep Name:
Email:
Rep Name ($150):
Email:
Rep Name ($150):
Email:

TOTAL FEES INCLUDED: $

PLEASE READ THE FOLLOWING STATEMENTS THOROUGHLY AND PLACE ELECTRONIC SIGNATURE BELOW

Exhibit Space Will Not Be Assigned Until This Form Contains An Authorized Electronic Signature and Payment in Full is Received

RESPONSIBILITY AGREEMENT

Exhibiting Company assumes entire responsibility and hereby agrees to protect, indemnify, and defend The Rhinoplasty Society, Inc., Marriott Marquis, New York, NY venue, the affiliates, officers, directors, agents, employees and partners of each, ("Indemnified Parties") harmless against all claims, losses and damages, including negligence, to persons or property, governmental charges or fines and attorney's fees arising out of or caused by Exhibitor's installation, removal, maintenance, occupancy or use of the exhibit premises or a part thereof.

In addition, Exhibiting Company acknowledges that the Indemnified Parties do not maintain insurance covering Exhibitor's property and that it is the sole responsibility of the Exhibitor to obtain business interruption, property damage and comprehensive general liability insurance. Exhibitor promises to obtain a certificate of insurance showing the indemnified parties as additionally named insureds during the period of Thursday, April 27, 2017.

We/I have read and agree to abide by all requirements, restrictions and obligations set forth in the 2017 Exhibitor Prospectus, the policies governing exhibitors, those on this application and those which may be set forth in the future in connection with The Rhinoplasty Society Annual Meeting 2017. We/I further acknowledge that The Rhinoplasty Society reserves the right to reject, at its discretion, any application to exhibit.

AUTHORIZED ELECTRONIC SIGNATURE*:

Title:

Date:

Space will be assigned on a first come – first served basis.
Your completed application will be sent directly to the Executive Office when you click send below.

Payment Method: Paying OnlineWill send check

QUESTIONS / COMMENTS

Please print your application now for your own records

Click below to send completed forms to the Executive Office:

STOP!!! Please be sure you click the send button above to be sure your form is sent to the executive office. THEN, please proceed with payment below.

Click here to pay online (Preferred Payment)

or

Payable by checks made out to The Rhinoplasty Society and send to:
P.O. Box 441745, Jacksonville, FL 32222
-or- send to office at 8217 Loch Seaforth Ct. Jacksonville, FL 32244
(Please note your application will not be processed until application fees have been received)

Cancellation Policy

Send via email to:
rhinoplastysociety@gmail.com
by February 28, 2018 – Full Refund
March 1 – March 31, 2018 – Less $250 Cancellation Fee
April 1 – April 26, 2018 – NO REFUND
NO-SHOWS – NO REFUND

The Rhinoplasty Society
Jeanie Hodges – Executive Director
P.O. Box 441745 Jacksonville, FL 32222
904-786-1377– rhinoplastysociety@gmail.com